We have a duty of care to ensure the safety and security of all our students and staff regardless of age, gender or ethnicity. We fulfil this duty by complying with all UK legislation in relation to our industry and by putting in place codes of practice appropriate for our students and programmes. In its broadest sense, this means making sure:
- All staff are fully informed about their duties and responsibilities in their various roles
- All students are given detailed information about the various aspects of their course and programme and the staff responsible for them
- All parties are fully informed about our welfare systems and procedures
- The principal has overall responsibility for producing and distributing the necessary guidelines to all staff appropriate to their roles and oversee their implementation
- The centre supervisors have special responsibility to ensure the host families, teachers and activity leaders behave in accordance with our safeguarding policies on a day-to-day basis
- Everyone has full access to our support and emergency services 24 hours, 7 days per week
- Complaints procedures are in place
Specifically, our welfare policies are based on the two concepts of safeguarding and child protection. These are formed mainly for students aged under the age of 18.
Safeguarding means looking after children. Child protection means preventing children from harm.
Our safeguarding and child protection policies are summarised below. Follow the link to view The full Safeguarding Policy
We provide two types of accommodation: host family and residential. Residential accommodation is only available for groups.
Safety considerations common to both host family and residential accommodation include:
- Fire risk assessment. Residential centres are equipped with fire blankets, fire extinguishers, fire alarms and detailed and well-publicised evacuation procedures.
- High standards of hygiene and adequate washing facilities
- Clean and comfortable beds in single or shared bedrooms with adequate furniture and storage for the students’ private belongings
- Adequate provision 3 meals per day
- Adult supervision overnight
- Residential centres are equipped with CCTV cameras and 24-hour duty staff
- Clear arrangements for access to the buildings including keys
Home-stay accommodation means living with a host family. A detailed document, General Guidelines for Host Families, has been produced, which is sent out to all hosts as part of their first information pack.
This document covers such issues as:
- Disclosure and Barring Service (DBS) checks for the main carer in the host family in compliance with government legislation in addition to the family’s own self-declaration.
- Completing our Application Form which gives important basic information about the family
- Interviews and home visits prior to admitting the family to our register
- Written confirmation of accepting the student placed with them
- Family meal times and the importance of the students sitting down to a meal with the family as often as possible. Catering for students’ special dietary needs
- Acknowledging the importance of mutual respect and tolerance of different cultures
- Sending the student enrolment form to the host family so that they can have basic information about them, including health, diet and smoking habits
- All students are met by their host families on arrival at a pre-agreed meeting point. Some individual students may have car transport from their arrival point in the UK. In those cases they will be taken directly to the host family’s home and picked up from there for their return journey. Detailed arrangements about times and location are communicated to all parties.
- All groups arriving in airports are met by our hired coaches with a courier on board for transfer to one of our centres. They are also met on arrival at the centre by our centre supervisors.
- Escorts, drivers and couriers should all have valid security documents
- Educational, sports and leisure venues that we use for our group courses all have to comply with government Health and Safety Regulations.
- The colleges give an induction on the first day covering basic safety points such as fire safety and the use of premises.
- Staff have an induction day before the start of all group programmes to familiarise them with their duties and responsibilities.
- Staff are given guidelines about watching out for signs of bullying and abuse and how to deal with them. Our disciplinary policies in such cases are made known to all staff and students.
- Students have an induction session on the first day. This takes place with the group leaders and with the centre supervisor present. The importance of safety is highlighted and several tips and guidelines provided. Information on some relevant UK laws are included in the students’ Guidelines, for example, the minimum age for buying and consuming tobacco and alcoholic drinks.
- It is made clear to the students that they should discuss any problems with their group leaders in the first instance. They can also approach the Centre Supervisors directly in relation to welfare issues and the Director of Studies in relation to academic issues.
- Risk assessment forms are completed in relation to all on-campus and off-campus visits.
- Centre supervisors check the students in every morning at the college. Absences must be notified to the relevant staff member immediately.
- Adult supervision at the ratio of 1:15 is guaranteed.
- Students on group courses are provided with bus passes for their daily transport. Host families are made responsible for teaching them about the relevant bus routes, timetable and the map of their locality. They are asked not to allow the students to use public transport on their own until they are fully confident.
- In some centres where public transport is not efficient, host families drive the students on a daily basis.
- All host families are asked to pick up the students from evening activities that finish at 10.00 p.m.
- If taxis are used for students, the centre supervisor must be informed. Only taxi companies with certificated drivers are used. Where possible students should not travel in taxis alone.